There are standard HSE Return Forms for the Primary Childhood Immunisation Programme. These return forms facilitate payment to GPs, and data collection on each child’s immunisations.

Claims should be returned monthly to the Immunisation Section in the relevant Local Health office and received by the 7th working day of the month. This is essential to ensure prompt payment and accuracy in recording uptake statistics.

Computerised Returns
If sending your immunisation returns in computerised format it is necessary that all information requested on the standard immunisation returns form, is fully reflected in the computerised immunisation return. There must be a separate return form for each client. Each return constitutes an invoice for payment and must be signed and have a practice stamp in order to comply with financial regulations.

If the client ID number as identified on the GP cohort list and the child’s invitation letter is available, please include this number and the parent/ legal guardian’s name and date of birth on all immunisation returns, to facilitate update of the child’s immunisation record on our database.

Parental Consent
The General Practitioner, prior to administering the vaccines, should obtain parental consent as stated in Section 2.3(B) of the Primary Childhood Immunisation Contract. It is not necessary for the HSE to receive a copy of the consent for payment purposes.

Group Practices
For a GP to receive payment, he/she must hold a Primary Childhood Immunisation Contract at the time the immunisation is given.

If a practice wishes for all payments to go to one GP in the practice the relevant Local Health Office should be advised of this arrangement. The GP who is to receive payment should include his/her GP number and practice stamp on the claim form.

Cohort List
Nominated GP cohort lists are issued monthly from each Local Health Office. These lists include a unique child ID number. This unique number will also appear on the vaccination letter to parents. We ask you to include this number on your claim form.

Where a child presents for immunisation that is NOT on your cohort List, please ensure to include the Parent/Guardian name and date of birth on the return form.

Payments Report

A Payments Report will be sent monthly to your main practice address listing the name, address, date of birth, vaccination date, payment description and amounts, for your clients. The report will have an invoice number that can be matched to the remittance advice slip received with your cheque.

Changes in Primary Childhood Immunisation Programme Schedule

Age to Vaccinate Type of Vaccination
At Birth BCG/Tuberculosis Vaccine (given in maternity hospitals or HSE clinic)
Click here for more information
At 2 Months (518KB) Free from your GP 6 in 1 Vaccine (Diphtheria Tetanus Whooping Cough (Pertussis) Hib (Haemophilus influenzae  b) Polio (Inactivated poliomyelitis) Hepatitis B)
PCV (Pneumococcal Conjugate Vaccine)

MenB Vaccine (Meningococcal B Vaccine)

Rotavirus oral vaccine
At 4 Months (546KB) Free from your GP 6 in 1 Vaccine (Diphtheria Tetanus Whooping Cough (Pertussis) Hib (Haemophilus influenzae typeb) Polio (Inactivated poliomyelitis) Hepatitis B)

MenB Vaccine (Meningococcal B Vaccine)

Rotavirus oral vaccine
At 6 Months (524KB) Free from your GP 6 in 1 Vaccine (Diphtheria Tetanus Whooping Cough (Pertussis) Hib (Haemophilus influenzae b) Polio (Inactivated poliomyelitis) Hepatitis B)

PCV (Pneumococcal Conjugate Vaccine)

MenC Vaccine (Meningococcal C Vaccine)
At 12 Months (476KB) Free from your GP MMR (Measles Mumps Rubella)

MenB Vaccine (Meningococcal B Vaccine)
At 13 Months (551KB) Free from your GP Hib/MenC (Haemophilus influenzae  b and Meningococcal C combined vaccine)

PCV (Pneumococcal Conjugate Vaccine)